Privacy statement for Thames Valley Dowsers May 2018
This statement sets out how Thames Valley Dowsers uses and protects any information that you give us. It has been drawn up to comply with the General Data Protection Regulation with effect from 25 May 2018.
In this policy whenever you see the words “we” “us” “our” it refers to Thames Valley Dowsers
Personal information is information that can be used to identify you. Examples include your name, title, postal address, email address, and telephone numbers. It can also include personal information relating to processes including payment information (such as credit card or bank details), or social media interaction.
What is the legal basis for collecting your information?
Thames Valley Dowsers only collects personal information to enable us to carry out our legitimate interests.
Thames Valley Dowsers’ legitimate interests are:
Fulfilling our duty to members and supporters
The promotion, marketing and advertising of our services
Handling enquiries and complaints.
Complying with legal requirements and regulations.
Communicating with members via email of upcoming events
How do we use your personal information?
Your personal information will only be accessible to our committee in order for it to carry out its role.
We may use your information in a variety of ways including:
processing your membership of Thames Valley Dowsers
sending you information about the latest Thames Valley Dowsers’ news and events via email
We will not sell or pass on your personal information to other organisations.
We will share your information when we are legally obliged to at the request of a government or law enforcement authority.
You can find out what personal information we hold about you and update your personal information by contacting us at firstname.lastname@example.org You can request the removal of your personal information from our records at any time by contacting us at the same email address.
Thames Valley Dowsers take the security of members’ and supporters’ personal information very seriously and take appropriate steps to ensure data is securely stored.
We only hold your personal information for as long as is necessary for us to administer our relationship with you.
If we dispose of your information, it will always be done so securely.